Tuesday, May 15, 2012

Congrats Class fo 2012!!

Graduation season is just around the corner!!  Celebrate the graduate’s accomplishments and wish them well in the next chapter of their life. 

With numerous graduation events happening the same weekend—many the same day—how do you make your event stand out? Here are tips and tricks from Williams Timeless Productions to throw a successful graduation party!

Theme & Decor:
o   Use the school colors from which they are graduating or from their future school, if the graduate is going on to high school or college.  To represent a specific school, incorporate both color schemes by using overlays or runners on the tables.
o   Again, using the school colors is an easy way to pick a color theme for linen, flowers and even the cake design.  Another fun way to add d├ęcor is framing pictures from the last chapter of the honored guest’s life for use as centerpieces. Displaying yearbooks is a fun way to look back over the past few years.

o   Open House: Many graduation parties are an Open House style event. Therefore seating for everyone is not needed, as not all of your guests will be there at the same time.  Providing seating for about a third of your guests is appropriate, using a few round or rectangle tables. For the guests who do not want to sit, provide cocktails tables so they have a place for their plates and beverages. 
o   Formal Event: If your event is a more formal one with a served meal or one with a buffet, which will open at a specific time, then you will want seating for everyone.  RSVPs are necessary for this type of event.

o   What type of food should you have?  Buffets or food stations are best for this type of event.  Pick a theme per station such as Mexican, Italian or Asian, or use the graduate’s favorite food, such as spaghetti and have a pasta bar.  If you are not having service staff at the party, then choose food served at room temperature or easily replenished. You can always rent chafing dishes to keep your food warm, and Williams Party Rentals has a variety of chafing dishes to suit your needs.

o   When composing the guest list, think of family, friends and classmates. The graduate may have a best friend or a group of friends with whom they would like to have a joint-party.  This will help to keep costs down by splitting them among the families throwing the party. May even increase attendance, since there will be one less party to go to.

Williams Timeless Productions along with Williams Party Rentals would like to congratulate all the Graduates of 2012.  We hope that you have found the above information helpful.  Please feel free to email or call us with any questions, as well as with your rental needs.